Prepare before the visit
Get ready checklist
Work through a daycare-specific licensing checklist (seeded from a template you can customize). Mark items done, add notes, or mark N/A when something does not apply to your licence type.
Licensing visits
Get ready for a licensing officer visit
On Paid plans, owners and admins can treat a visit like a checklist — not a scramble through binders.
Record past visits
Visit history
Log visit date, outcome, inspector name, and notes so your team remembers what was reviewed and what to follow up — without relying on sticky notes.
Customize your checklist
Per-daycare catalog
Add or remove checklist items and apply changes to future visits so multi-location or specialized programs track what your licensing officer actually asks for.
Export a visit pack
Printable / downloadable records
Generate attendance, staff-hours, emergency-contact, and related summaries for a date range — useful when an officer asks for evidence of day-to-day practice.
Licensing visit prep guide → · Licensing FAQ → · See Paid plan tools →
Available now
Record-keeping we support today
These are live in the Admin, Teacher, and Parent apps — not a future promise.
Attendance & sign-in/out
Typical requirement: daily attendance
Teachers log arrivals and pickups through configurable Check-In and Check-Out categories — with timestamps, notes, and who picked up each child. Admins and teachers can review history filtered by date, student, and category.
Emergency contacts
Typical requirement: emergency contact information
Store emergency contact name, phone, email, and relationship on each child's profile. Parents can keep details current from the Parent app; teachers see contacts on the class roster when they need them.
Allergies & special care
Typical requirement: allergies and special care instructions
Allergies and other care notes live on the student profile and appear on teacher roster cards — so staff have the right context before logging meals, health events, or daily activities.
Health, medication & incidents
Typical requirement: health and medication logs
Centers configure a Health activity category with options such as Symptoms, Medication, Incident, and Routine Check. Each entry is timestamped and tied to the child — a digital supplement to your existing medication and incident procedures.
Daily program & family communication
Typical requirement: program documentation & parent communication
Meals, naps, photos, moods, diary notes, daily reports, and director bulletins create a clear picture of each child's day — for families in real time and for your team when reviewing past care.
Staff time on site
Typical requirement: staff supervision & presence
Teachers clock in and out before logging activities — on personal phones or shared classroom tablets. Owners and admins review per-teacher time logs and flagged outlier sessions from the admin dashboard.
Compliance document vault
Typical requirement: staff credentials & child files
Owners can enable a PIN-protected vault to upload and organize immunization records, consent forms, staff CRCs, first aid, ECE certificates, and facility documents — per child, staff member, or location.
Expiry tracking & alerts
Typical requirement: keeping credentials current
When a vault document has an expiry date, DailyDotKids reminds the centre before it is due — including CRCs, first aid, immunizations, and similar dated credentials — by push notification and email.
Encryption & hashing
Privacy: protecting children's information
Sensitive fields — allergies, dates of birth, emergency contacts, activity notes, phone numbers, and vault document details — are encrypted in the database with AES-256. Vault files are encrypted at rest. Passwords and PINs are hashed, not stored in plaintext.
Secure, role-based access
Privacy: who can see what
Invitation-only accounts, owner vs. location-admin permissions, and scoped data access help keep sensitive child and family information visible only to the right people. See our Privacy Policy.
Records for review
Typical requirement: records available for a licensing visit
Class record, class diary, daily reports, admin roster views, and vault files give you searchable digital records. Your centre remains responsible for retention practices and any records the platform does not store.
Fire drill & safety logbook
Typical requirement: facility safety records
Log fire drills, safety walks, and related facility events per location with dated entries — a digital supplement to paper logbooks many centres already keep.
Policy library & staff acknowledgments
Typical requirement: staff policies and training records
Publish centre policies in one place. Staff read and acknowledge current versions; admins see who has acknowledged each policy.
Licensing visit export
Typical requirement: records for a licensing officer visit
Generate printable or downloadable record packs — attendance register, staff-hours file, emergency-contact list, and related summaries — to support inspections.
What no app can do
Honest limits
Software can organize records and reminders — but it cannot replace the licensee, the law, or the work of running a safe centre. No childcare app — including DailyDotKids — can:
- Guarantee that your centre is compliant or licensed
- Take on the licensee's legal duties under child care law in your province, territory, or state
- Conduct physical facility inspections or verify building and playground safety
- Automatically verify criminal record checks with police or government systems
- Provide medical, legal, or licensing advice
- Replace original signed paper where your licensing officer requires it
- File serious incident reports to your licensing authority on your behalf
- Supervise children or enforce staff-to-child ratios in the classroom
Your team remains responsible for policies, training, ratios, safe premises, and every obligation on your facility licence.
Official links
Official licensing sites — not our interpretation
Rules differ by province, territory, or state. Choose your country, then open your government’s site for the law that applies to your licence. DailyDotKids is the same product everywhere; it does not replace these pages.
Canadian provinces and territories — official government child care / early learning pages.
British Columbia
Child Care Licensing Regulation
Ontario
Child Care and Early Years Act, 2014
Alberta
Early Learning and Child Care Act
Saskatchewan
The Child Care Act, 2014
Manitoba
The Community Child Care Standards Act
Quebec
Educational Childcare Act
Nova Scotia
Early Learning and Child Care Act
New Brunswick
Early Learning and Childcare Services
Prince Edward Island
Early Learning and Child Care Act
Newfoundland and Labrador
Child Care Act
Yukon, NWT & Nunavut
Territorial licensing
Not sure where to start?
Licensing is still local
Search your government’s site for licensed child care or early learning. If you are considering a pilot, contact us and we will walk through how DailyDotKids fits the records you already keep.
U.S. states and D.C. — official state child care / early learning licensing pages. Start with your state agency; federal overview: Office of Child Care (ACF).
Important: DailyDotKids does not provide legal advice and does not certify that your centre is compliant. The licensee is always responsible for meeting the child care legislation, regulations, and facility licence that apply in your province, territory, or state.
The links above go to official government pages where possible. They can change. Always confirm requirements with your licensing officer.