Licensed child care in Canada
Child care licensing is provincial. DailyDotKids helps you keep the day-to-day records licensed centres usually keep: attendance, health notes, staff hours, credentials, and family updates. Your province’s law still applies. We do not certify you as compliant.
These are live in the Admin, Teacher, and Parent apps — not a future promise.
Typical requirement: daily attendance
Teachers log arrivals and pickups through configurable Check-In and Check-Out categories — with timestamps, notes, and who picked up each child. Admins and teachers can review history filtered by date, student, and category.
Typical requirement: emergency contact information
Store emergency contact name, phone, email, and relationship on each child's profile. Parents can keep details current from the Parent app; teachers see contacts on the class roster when they need them.
Typical requirement: allergies and special care instructions
Allergies and other care notes live on the student profile and appear on teacher roster cards — so staff have the right context before logging meals, health events, or daily activities.
Typical requirement: health and medication logs
Centers configure a Health activity category with options such as Symptoms, Medication, Incident, and Routine Check. Each entry is timestamped and tied to the child — a digital supplement to your existing medication and incident procedures.
Typical requirement: program documentation & parent communication
Meals, naps, photos, moods, diary notes, daily reports, and director bulletins create a clear picture of each child's day — for families in real time and for your team when reviewing past care.
Typical requirement: staff supervision & presence
Teachers clock in and out before logging activities — on personal phones or shared classroom tablets. Owners and admins review per-teacher time logs and flagged outlier sessions from the admin dashboard.
Typical requirement: staff credentials & child files
Owners can enable a PIN-protected vault to upload and organize immunization records, consent forms, staff CRCs, first aid, ECE certificates, and facility documents — per child, staff member, or location.
Typical requirement: keeping credentials current
When a vault document has an expiry date, DailyDotKids reminds the centre before it is due — including CRCs, first aid, immunizations, and similar dated credentials — by push notification and email.
Privacy: protecting children's information
Sensitive fields — allergies, dates of birth, emergency contacts, activity notes, phone numbers, and vault document details — are encrypted in the database with AES-256. Vault files are encrypted at rest. Passwords and PINs are hashed, not stored in plaintext.
Privacy: who can see what
Invitation-only accounts, owner vs. location-admin permissions, and scoped data access help keep sensitive child and family information visible only to the right people. See our Privacy Policy.
Typical requirement: records available for a licensing visit
Class record, class diary, daily reports, admin roster views, and vault files give you searchable digital records. Your centre remains responsible for retention practices and any records the platform does not store.
Coming next
We know licensed centres keep more than daily logs and scanned files. These workflows are not in the apps yet:
Until these ship, centres continue to keep those records in their existing files. Pilot partners help us prioritize what to build first.
What no app can do
Software can organize records and reminders — but it cannot replace the licensee, the law, or the work of running a safe centre. No childcare app — including DailyDotKids — can:
Your team remains responsible for policies, training, ratios, safe premises, and every obligation on your facility licence.
Rules differ by province. Use your government’s site for the law that applies to your licence. DailyDotKids is the same product in every province; it does not replace these pages.
Child Care Licensing Regulation
Child Care and Early Years Act, 2014
Early Learning and Child Care Act
The Child Care Act, 2014
The Community Child Care Standards Act
Educational Childcare Act
Early Learning and Child Care Act
Early Learning and Childcare Services
Early Learning and Child Care Act
Child Care Act
Licensing is still local
Search your government’s site for licensed child care or early learning. If you are considering a pilot, register on the signup form and we will walk through how DailyDotKids fits the records you already keep.
Important: DailyDotKids does not provide legal advice and does not certify that your centre is compliant. The licensee is always responsible for meeting the child care legislation, regulations, and facility licence that apply in your province or territory.
The links above go to official government pages. They can change. Always confirm requirements with your licensing officer.
Licensed centres across Canada can register for a free pilot. Fill the signup form — it emails us — and we will walk through what we support today and what is on the roadmap.
Register for the free pilot